Agenda for the City’s Finance Committee Tuesday, December 29, 2009, at 4:00 p.m.

AGENDA
CITY OFWILLITS FINANCE COMMITTEE
Willits City Hall, Council Chambers
111 E. Commercial Street, Willits, California
Tuesday, December 29, 2009 – 4:00 p.m.

1. OPENING MATTERS

a) Call to Order
b) Roll Call
2. PUBLIC COMMENT

Audience members will be invited to speak regarding items not on the agenda.
The Committee cannot act on items brought up at this time. Speakers may be
limited to five minutes.

3. NEW BUSINESS

A. Discussion and Possible Recommendation to the City Council
Regarding a Proposal from RCHDC to Obtain a Loan from the
City’s Low and Moderate Housing Program Budget to Support Low
and Moderate Housing Projects within the City of Willits

4. SETTING OF NEXT MEETING DATE

5. ADJOURNMENT

NOTE: The meeting room is wheelchair accessible and disabled parking is available. If
you are a person with a disability and you need disability-related modifications or
accommodations to participate in this meeting, please contact Adrienne Moore at (707)
459-7120 to make arrangements. Requests for such modifications or accommodations
must be made at least two full business days before the start of the meeting.
NOTE: Materials related to items on this Agenda submitted after distribution will be
available for public inspection at Willits City Hall located at 111 E. Commercial Street,
Willits, California 95490, 8:00 a.m. – 5:00 p.m., Monday – Friday.

12-29-09 Agenda-Finance Committee.pdf

Airport Agenda December 21, 2009 4:00pm

AGENDA

WILLITS AIRPORT COMMISSION MEETING
WILLITS CITY HALL, COUNCIL CHAMBERS
111 E. COMMERCIAL STREET, WILLITS, CALIFORNIA

Monday, December 21, 2009 – 4:00 p.m.

1.Call to Order – Roll Call

2.Approval of Minutes of November 23, 2009

3.PUBLIC COMMUNICATIONS – For Items Not Posted on the Agenda

4.Further Discussion and Possible Action Regarding Airport Hanger Lease Agreements

5.Discussion and Update Regarding Card Reader and Pump Replacement

6.Discussion and Update Regarding City Manager’s Airport Team

7.Discussion and Possible Recommendation Regarding Appointment to Airport Commission

8.Other Business

9.Adjournment

12-21-09 Agenda-Airport Commission – PDF

NOTICE: City Council Meeting For December 23, 2009 Cancelled.

NOTICE

The Willits City Council meeting scheduled for Wednesday, December 23,

2009, has been cancelled due to lack of a quorum.

__________________________________
Adrienne Moore, Deputy City Clerk

Memorandum – December 11, 2009

City of Willits
MEMORANDUM

Date: December 11, 2009
To: Honorable Mayor and City Council
From: Paul Cayler, City Manager
Subject: Administrative Progress Report

The following developments may be of interest to you and the community-at-large. Please contact me at (707) 459-4601, if you have any questions.

GOOD WORK WILLITS PD!

Police Officer Ryan Hutts and Sergeant Tim Ellis apprehended two burglars in the act of ripping off JP’s Club last night. The two thieves are juveniles and are believed to be responsible for a number of break-ins in the community.

RETIREMENTS

The BIG Retirement Party was held on November 21, 2009. Over 150 people celebrated Leah Oberdorf, Kristi Yde, Joe Mondo, David Madrigal, Denny Caine and Marilyn Harden. It was a wonderful party. Kim Moss and her crew of helpers prepared an excellent catered dinner. Finally, I want to say “thanks” to Cathy Sanders and Joanne Cavallari for being the party planners.

MAYOR BURTON

On December 9th the Willits City Council elected Council Member Bruce Burton to be the Mayor for the next year. This is the fifth time that Bruce has served as Mayor. Council Member Victor Hanson was elected to serve as Vice Mayor. Larry Stranske steps back from serving as Mayor to being a Council Member. Larry was nominated to serve a second term as Mayor, however he gracefully declined. Larry served well the past year as the City Mayor, and he deserves the community’s thanks. A special note is that Larry and his wife, Virginia Stranske, are the only husband and wife to both serve as Willits City Mayor.

NEW DEPUTY CITY CLERK IS ON THE JOB

Adrienne Moore started as the Deputy City Clerk this week. Adrienne is a Brooktrails resident, and comes to work in City Hall with an excellent background. She got quickly in the swing of things by clerking the City Council meeting this week. Willits city voters approved Measure B in November which permits the City Council to appoint the City Clerk and City Treasurer. Today is City Clerk Marilyn Harden’s last day on the job before her retirement. At the Council meeting on December 9th, the City Council unanimously approved the introduction of a City ordinance to formally amend the Municipal Code to permit the appointment of the Clerk and Treasurer. The final adoption is planned for next month. The ordinance will then take effect 30 days after final adoption. It is anticipated that Adrienne will then be formally appointed as the Willits City Clerk soon thereafter.

COLD WEATHER AND WATER

The weather was cold this past week. On Monday morning, the Bank of Willits’ thermometer said that it was 21 degrees Fahrenheit when I drove down Main Street at 7:30am. Burrr! The cold snap resulted in a lot of calls for water leaks caused by frozen water lines.

HOLIDAY CRAFTS FAIR IN THE COMMUNITY CENTER

As I am sitting here writing this blog, I am listening to the joyful Christmas music being performed live in the Community Center. The Cultural Arts Commission is sponsoring the 23rd Willits Community Holiday Craft Fair today and tomorrow (December 11th and 12th). The live music sounds great and really makes me feel in the Holiday spirit. I did a quick cruise of the fair, and I am very impressed by the quality and variety of crafts for sale.

H1N1 FLU

A number of City Hall employees are victims of the H1N1 flu. Reported symptoms are fever, headache and generally feeling yucky. Sick employees are staying home. Fortunately so far nobody is so sick as to require going to the hospital. Tamiflu, a prescription medication, is being credited with mitigating symptoms.

TOM WOODHOUSE STRIKES AGAIN

Followers of this blog know that I have mentioned the good works of Tom Woodhouse previously, and he has done it again. Tom organized the peer counseling kids from Willits High School to clean up and cut away the berry vines around the “Welcome to Willits” sign on the north side of Town. I have not checked it out yet, but it is reported to me that you can now read the sign! Thanks Tom. You’re a community asset and few can match your energy!

WEST COMMERCIAL STREET BID BOOK COMPLETED

After the City Council approval of the West Commercial Street design on November 12, 2009, the Public Works Department had a big challenge preparing all the required State and Federal paperwork on time. This was crash program to meet the December 1st deadline. Brett Gronemeyer of Caltrans District 1 wrote about the City’s project submittals: “The format and layout of the Bid Book is very impressive and tops anything I’ve seen from the area agencies.  It looks like a great amount of effort went into its preparation.  Nice job!”

I want to recognize City employees Jeremy Ronco, Brandi Burtness, David Madrigal, and contract engineer Rod Wilburn of Willow Basin Engineering, for their dedicated work on this project.

Agenda for December 9, 2009

AGENDA
WILLITS CITY COUNCIL
111 EAST COMMERCIAL STREET
WILLITS, CALIFORNIA
* * * * * * * *
December 9, 2009 * * * * 6:00 p.m.

1.    OPENING MATTERS -

a) Call to order;
b) Pledge to flag;
c) Roll Call

2.    PUBLIC MATTERS

A.    Discussion and Possible Adoption of Resolution Declaring Results of the Special Consolidated/Municipal Election Held on November 3, 2009
B.    Election of the Mayor and Vice Mayor
C.    Certificates of Appreciation to Chamberlain Creek Crew
D.    Presentation and Possible Action on Resolution of Support for the Renewable Energy Development Institute AB 811 Energy Independence Program

3.    PUBLIC COMMUNICATIONS
Council welcomes participation in its meetings.  Comments shall be limited to five minutes per person so that everyone may be given an opportunity to be heard.  To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request that a spokesperson be chosen by the group.  This item is limited to matters under the jurisdiction of the City Council which are not on the posted agenda.  Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited.  No action shall be taken.

4.    CONSENT CALENDAR

Matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by a single motion and roll call vote by the City Council.  Items may be removed from the Consent Calendar upon request of a Councilmember and acted upon separately by the City Council.

ACTION RECOMMENDED

A.    City Council Minutes of 11/12/09————————-Approve
B.    Warrants #14242-14353 = $194,420.31——————Approve
C.    Warrants #14223-14240 & 14240-14241————Approve
D.    Building Inspection Activity Report – October 2009——–Approve
E.    Appointment to Revit-ED Committee———————-Approve
F.    RESOLUTION 2009-40 Authorizing Staff to Transfer
Funds Between the Local Agency Investment Fund
And Bank of Willits———————————————-Approve
G.    RESOLUTION 2009-41 Authorizing a Change of Authorized
Signatures for the City of Willits Checking Account held at
The Bank of Willits———————————————Approve
H.    Bid for Ball Field Restroom and Concession Stand Building
Materials Purchase———————————————Approve
I.    Warrants #14354-14450 = $167,104.64——————–Approve

5.    RIGHT TO APPEAL

Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court.  The City has adopted Section 1094.6 of the Code of Civil Procedure which generally limits to 90 days the time within which the decisions of the City boards and agencies may be judicially challenged.

6.    COMMISSIONS, AGENCIES AND AUTHORITIES

The City of Willits City Council meets concurrently as the City of Willits Community Development Agency and Planning Commission.

None

7.    OLD BUSINESS

None

8.    CITY MANAGER REPORTS AND RECOMMENDATIONS

A.    Discussion and Possible Direction to Staff Regarding Commercial Truck Routes within the City of Willits
B.    Discussion and Possible Action Approving Purchase of a Card Reader for Airport Fuel System, Possible Action to Proceed with Modifications to Obtain Branded Fuel, and Possible Direction to Staff to Investigate Taking Over Fuel Sales at the Airport
C.    Other Reports – Oral/No Action

9.    DEPARTMENT RECOMMENDATIONS

A.   Police Chief
B.City Planner
C.   City Attorney
D.   Public Works Director
E.   City Engineer
F.   Finance Director

10.    CITY COUNCIL AND COMMITTEE REPORTS

A.    MCOG
B.    LAFCO
C.    MTA
D.    REVIT-ED COMMITTEE
E.    MSWMA-JPA
F.    ECONOMIC DEVELOPMENT & FINANCING CORP. (EDFC)
G.    LEAGUE OF CALIFORNIA CITIES
H.    WATER RESOURCES COMMITTEE
I.    SEWER SYSTEM COMMITTEE
J.    CALTRANS AD HOC COMMITTEE
K.    EXPLORATION OF POTENTIAL ENERGY SOURCES AD HOC COMMITTEE
L.    OTHER COMMITTEE REPORTS

11.    COUNCIL MEMBER REPORTS AND RECOMMENDATIONS

12.    ENACTMENT OF ORDINANCES

A.    Discussion and Possible Introduction of an Ordinance of the City Council of the City of Willits Adding a New Chapter 2.18 Entitled “City Clerk” to Title 2 of the Willits Municipal Code
B.    Discussion and Possible Introduction of an Ordinance of the City Council of the City of Willits Replacing Chapter 2.16 Entitled “Treasurer” of Title 2 of the Willits Municipal Code with a New Chapter 2.16 Entitled “City Treasurer”

Next Ordinance:                        2009-03
Next Resolution:                        2009-42
Next Planning Commission Resolution:            2009-02
Next Community Development Agency Resolution:    2009-03

13.    GOOD & WELFARE

14.    CLOSED SESSION NOTICE

A.    CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B):  City of Willits, et al. vs. Mildren Sanchez, et al., SCUK CVG-0798692

15.    ADJOURNMENT

NOTE:  The meeting room is wheelchair accessible and disabled parking is available.  If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact Marilyn Harden at (707) 459-7120 or FAX (707) 459-1562.  Requests for such modifications or accommodations must be made at least two full business days before the start of the meeting.

NOTE:  Materials related to an item on this Agenda submitted to the Willits City Council/ Planning Commission/Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits during normal business hours.

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this agenda.

Dated this 4TH day of DECEMBER, 2009.
Marilyn J. Harden, City Clerk